Secure Scotland takes the protection of your personal data seriously. This Privacy Notice explains how we use any personal information that you supply to us, or that might be collected from a third party, and sets out your rights in respect of our processing of your personal information.
‘Secure Scotland’ is a network of people and organisations that is challenging prevailing ideas of security. In place of practices that increase inequality and make us less safe, we identify actions and people that benefit Scotland’s citizens and their environment by responding to basic needs and real threats, and recognise how Scotland can contribute peace and security to the global community.
Words like security and defence have come to be used to describe action that uses up
resources we need and puts us all in danger. Coronavirus showed that we are not protected,
yet, at the same time, we saw how people can change their behaviours very quickly when that is
required for the common good.
We may collect your personal data in your capacity as: a member of one of our networks (including, but not limited to, several Scottish Parliament Cross Party Groups, Partner Organisations in the International Campaign to Abolish Nuclear Weapons, partner organisations in one of our own projects, a donor or participant in our meetings, subscriber to our mailing lists.
You provide your personal data to us on a voluntary basis.
Without providing us with your personal data, you will be unable to (as appropriate) receive all of our alert and news emails, partner with us in projects , access our trainings and events, make a donation or apply to volunteer or work with us.
This Privacy Notice is intended to assist you in making informed decisions about your personal data. We may update this Privacy Notice from time to time without notice to you, so please check it regularly.
Our contact details
Name: Better Conversations About Being Safe and Secure in Scotland (Secure Scotland)
Address: Words & Actions for Peace, 58 Ratcliffe Terrace
Phone Number: 07795594573
Website: www.securescotland.scot
E-mail: secretary@securescotland.scot
The type of personal information we collect
We currently collect and process the following information:
Personal identifiers, contacts and characteristics (for example, name and contact details);
Bank details if you are making payment to us;
information you provide through your social media profile and comments, surveys you agree to participate in;
any of our events you attend or projects in which you participate;
In limited cases we may collect sensitive data with your explicit consent for the purpose of monitoring equal opportunities and accessibilityHow and why we will we use your personal data.
- We may use your personal information to administer our relationship with ,including providing you with services products and information you have requested, informing you of our activities, projects, events, trainings, and any other information;
- To communicate with you using marketing tools, such as Facebook;
- To administer payments;
- To conduct research and data analysis into the impact of our work;
- To deal with enquiries and complaints made by or about you relating to us;
- To carry out financial management and controls, including processing financial transactions and maintain financial controls; prevent fraud, misuse of services and money laundering; enforce legal claims; and report criminal acts and comply with law enforcement agencies;
- To audit and/or administer our financial accounts and conduct other statutory reporting and regulatory compliance;
- To maintain databases of our supporters and conductsupporter research;
- To meet any other of our legal, regulatory and risk management obligations.
Using our services
If you apply to sign up to our networks or participate in one of our projects or events, then we will process your personal information in order to provide that service to you and to monitor the effectiveness and reach of our services as described above.
- We use Google G-suite applications and WordPress and Wix to store and process your data, including, but not limited to Gmail, Gdrive, Google documents, Google Forms and Google contacts. You can check Google’s Privacy Policy here: https://policies.google.com/privacy?hl=en
- We use MailChimp to administer our core mailing list. You can find MailChimp’s Privacy Policy here:https://www.intuit.com/privacy/statement/
- For some of our events we use Eventbrite to collect and process the information we need to provide the event. You can check Eventbrite’s Privacy Policy here: https://www.eventbrite.co.uk/help/en-gb/articles/460838/eventbrite-privacy-policy/
- We may use your personal information to undertake research to gather further information about you from publicly accessible sources (as per clause 1 above). This helps us to get a better understanding of your background, interests and preferences in order to improve our communications and/or interactions with you, to help ensure they are targeted to be relevant and appropriate, and to provide information (sometimes through third parties) about projects and other aspects of our work which we consider may be of interest to you.
- Marketing: Where you have provided us with your physical address an e-mail and consent, with targeted communications to let you know about our events and/or activities that we consider may be of particular interest, and to ask for donations or other support. We may also contact you by telephone, if you have provided us with consent.
Lawful basis and processing
Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for
processing this information are:
- We have the data subject’s consent – we will ask for your consent to use your information to send you postal or electronic communications;
- There is a contractual relationship – mostly our interactions are voluntary but it may sometimes be necessary to process personal information so that we can enter a contractual arrangement for a volunteer or free lance staff member;
- There is a legal obligation – if we are obliged to process your personal information due to legal obligations which are binding on us. We will only ever do so when strictly necessary;
- Legitimate interests allow personal information to be collected and used if it is reasonably necessary for our legitimate activities (as long as its use is fair, balanced and does not unduly impact individuals’ rights). We will rely on this ground to process your personal data when it is not practical or appropriate to ask for consent. When we use your personal information, we will consider if it is fair and balanced to do so and if it is within your reasonable expectations;
Compliance
Compliance with data protection regulation is the responsibility of the Secure Scotland Core Group (management committee). If you have any queries or concerns whatsoever about the way in which your data is being processed, or want to exercise your privacy rights, please contact us by: writing to us by email or at our postal address if you wish to make a request.
Your data protection rights
Under data protection law, you have rights including:
- Your right of access – You have the right to ask us for copies of your personal information.
- Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
- Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
- Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
- Your right to object to processing – You have the right to object to the processing of your personal information in certain circumstances.
- Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, wehave one month to respond to you.
How to complain
If you have any concerns about our use of your personal information, you can make a complaint to us by email or by writing to our postal address.
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk